Events

Come & Try Rugby Events

COME & TRY RUGBY EVENTS

Come and Try Rugby Events are intended to provide an opportunity for Rugby Clubs to offer a session where kids, youths and/or adults can Come & Try non-contact rugby activities. Come & Try Events do not require new participants to register through the National Registration System, for the Come & Try Event. Each new participant is able to attend 1 Come & Try Event prior to registering.

Prior to hosting a Come & Try Rugby Event, the Rugby Club should have the event sanctioned by Rugby Canada. To apply for sanctioning please CLICK HERE and select ‘Come and Try Rugby’. All applications must be submitted two weeks prior to the event date to avoid being charged a late processing fee ($50).

Each Rugby Club can access 2 FREE Come & Try Event per calendar year. Any Come & Try Events that need to be sanctioned thereafter will cost $50.00. To access the two free Come & Try Events, each club will need a discount code before they go through the Sanctioning process. To be provided with your discount codes please email your Provincial Union if you have not recieved your codes.

Once you have finished hosting your Come & Try Event you will need to email a fully completed Roster to sanctioning@rugby.ca. Rugby Canada must receive a fully completed Roster Form, participants are at risk of having no insurance coverage if Rugby Canada does not receive a fully completed Roster Form.

Please download a Roster Form by clicking the link below:

Official Rugby Canada Roster Form (English)

Official Rugby Canada Roster Form (French)

Please review the following flow chart to verify if your event is and can be sanctioned as a Come & Try Rugby Event prior to submitting your application:

Please do not

Apply for consecutive Come & Try Events. The Come & Try Event must be a standalone event to provide the opportunity for individuals who are new to the sport try the sport one time.
The Come & Try Event can not be a festival or tournament

Please do

Send a complete Roster Form to Rugby Canada with 48 hours of the event completion (sanctioning@rugby.ca)

If you are looking for activities or resources to host a Come & Try Event, HSBC Rookie Rugby resources can be found by visiting rookierugby.ca.

Tournaments

Exhibition Games

Rugby Camps

RUGBY CAMPS

Rugby Camps/Clinics are a sanctioned Member Organization activity. Everyone participating in the Camp/Clinic must have an active membership in the applicable category at the time of the camp/clinic.

Full season, temporary or the 12-week player memberships are all categories acceptable for a Camp/Clinic participation. Coaches, Managers, etc must also be registered.

Provincial Unions should be able to advise on the best membership category for a Member Organization hoping to run a Camp/Clinic. Please see Membership Categories and definitions here.

Any further questions, please feel free to contact sanctioning@rugby.ca.

Tours

Outbound Tours

OUTBOUND TEAM TOURS

It is the responsibility of the player and/or player’s parent(s) or guardian(s) to ensure that any travel is in full accordance with the provincial and federal governments’ travel advisory in place at the time of travel. Clearance is NOT an exemption from the current provincial or federal government travel advisory.

For Canadian clubs and schools wishing to tour in another Union.

In accordance with World Rugby Regulation 16,

All tours travelling outside of Canada must be sanctioned by your Provincial Union and Rugby Canada. International Unions and World Rugby require that all teams must have National Union Sanctioning prior to the departure date.

For non-member organizations i.e. high schools, colleges, universities or any other third party organization travelling outside of Canada to play rugby must provide adequate insurance coverage to Rugby Canada as part of the sanctioning application. General Liability Insurance Coverage (which covers contact sports) from the school/school board or third party must be presented prior to departure.

Age banding guidelines must be followed when touring. Please reference age banding guidelines here before submitting your application to ensure you are following guidelines as set by World Rugby: Click here. Rosters that do not follow age-banding guidelines will NOT be approved by your Provincial Union and/or Rugby Canada.

Individual players looking to play in another union

If you are a player looking to play rugby in another Union, in accordance with World Rugby Regulation 4, when moving to another country all players (both youth & adults) are required to obtain international clearance from their current Union in order to play rugby for a club in another Union. Please click here for more information.

Emergency Medical/Travel Assistance (Available only to Member Organizations and Registered Members)

Before you leave Canada, please Click Here to download the Industrial Alliance travel medical insurance card, which provides contact details for emergency medical, travel and security assistance which is available 24 hours a day 7 days a week. If you are in a medical emergency, first call local emergency response services and then contact Industrial Alliance as soon as possible. Pre-certification is required for all hospital inpatient care, surgical treatment and medical evacuations. CLAIMS WILL NOT BE PROCESSED FOR TOURS THAT ARE NOT SANCTIONED.

For more information on the Travel Medical Policy Click Here.

NOTE REGARDING COVID COVERAGE: Rugby Canada’s National Travel Medical Insurance is a Medical Policy so only medical expenses will be covered (i.e/hospital visits, prescription drugs, etc). Items such as extended hotel stays, food related expenses, or change of flights will not be covered.

Application Process For Member Organizations

Member Organization Outgoing Tour Sanctioning Application

Please ensure to submit a sanctioning application at least two weeks in advance of any event seeking approval and insurance coverage. A completed application will meet the following criteria:

Completed Online Tour Sanctioning Application
A fully completed tour roster which includes all players, coaches and support staff (all listed participants on the roster must be registered and active with a full membership on SportLoMo). Age banding guidelines must be followed as per World Rugby. Please review guidelines here: Click here. The roster must have the minimum number of players that meets the competitions variations, however, it is strongly recommended to have extra players than the required minimum.
Details of your match itinerary must be outlined in your application
Your Provincial Union will also be required to approve your tour, prior to Rugby Canada providing clearance. Please send your application to your Provincial Union for their review and approval before sending it to Rugby Canada. Unsigned applications will be sent back.
All finalized rosters must be submitted to sanctioning@rugby.ca 2 weeks prior to the departure date
In exceptional circumstances should the roster change please email your Provincial Union for approval and sanctioning@rugby.ca for Rugby Canada’s approval. This can be done no later than 24 hours of your tours departure date.

Applications are entered into processing upon submission. All changes to the listing of participating clubs or players need be communicated to Rugby Canada staff by email. There is a $75 Tour Sanctioning fee and an expedite fee ($50) will be assessed to late applications that do not meet the two-week submission deadline.

Outbound Tour Sanctioning Application – Club (English)

Outbound Tour Sanctioning Application – Club (French)

Application Process For Schools (non-member associations)

Please ensure to submit a sanctioning application at least two weeks in advance of any event seeking approval and insurance coverage. A completed application will meet the following criteria:

Completed Online Tour Sanctioning Application
Submit evidence of sufficient insurance i.e. certificate of insurance and/or copy of the policy (the school must be listed on the policy and/or certificate of insurance)
A fully completed tour roster which includes all players, coaches and support staff. Age banding guidelines must be followed as per World Rugby. Please review guidelines here: Click here. The roster must have the minimum number of players that meets the competitions variations, however, it is strongly recommended to have extra players than the required minimum.
All finalized rosters must be submitted to sanctioning@rugby.ca 2 weeks prior to the departure date
In exceptional circumstances should the roster change please email sanctioning@rugby.ca

Applications are entered into processing upon submission. All changes to the listing of participating clubs or players need be communicated to Rugby Canada staff by email. There is an $75 Tour Sanctioning fee and an expedite fee ($50) will be assessed to late applications that do not meet the two-week submission deadline.

Outbound Tour Sanctioning Application – Schools/Non-member Associations (English)

Outbound Tour Sanctioning Application – Schools/Non-member Associations (French)

Inbound Tours

INBOUND TEAM TOURS (Teams travelling to Canada)

All tours travelling to Canada must be sanctioned by Rugby Canada and the destination province and subsequent Provincial Union(s). Furthermore, World Rugby requires that all teams must have Home National Union Sanctioning Approval prior to touring. We ask that the National Union sends all tour approvals directly to Rugby Canada at sanctioning@rugby.ca. A fully completed tour roster which includes all players (with full birthdates), coaches and support staff must be presented as well. Please note, Age banding guidelines must be followed as per World Rugby Policy. Please review guidelines here prior to sending your application: Click here.

General Liability and/or Public Liability Insurance Coverage from the inbound touring team must also be presented prior to departure. Please contact your insurance to get this certificate to then send to sanctioning@rugby.ca. Inbound Tours will not be approved without proof of insurance.

Note: either the club, the school, a liaison officer or the touring team can initiate the process to secure tour approval for an incoming tour.

The hosting Member Organizations of Rugby Canada must submit an Exhibition Game application for their Provincial Unions review for the approval (or rejection) of the Match with the incoming team. Click here for the Exhibition Game Application. The Exhibition Game Application can not be approved until Rugby Canada has approved the team to travel to Canada once everything listed above is recieved.

Interprovincial Tours

INTERPROVINCIAL TEAM TOURS

All tours wishing to travel to another province within Canada need to be sanctioned by the home Provincial Union and the destination Provincial Union.

All registered players travelling within Canada are covered under their Provincial Health Care’s Insurance Policy. However, Rugby Canada’s accident and general liability insurance coverage is only extended to a rugby event which is sanctioned. The practices and league matches of registered clubs are the only competitions considered sanctioned by default when all athletes, team management and staff and all participants (volunteers, organizing committee) are registered within the current membership year.